Information Management Assistant Job in Uganda at National Medical Stores

Job Title: Information Management Assistant

Employer: National Medical Stores

Duty Station:  Entebbe

Application Deadline: 15th November 2013

Job Ref :  NMS 2013/23

Reports to: Human Resource Management Officer

Job Purpose: To be in-charge of the Registry and related efficiency of the unit
Responsible for: Records Clerk (Registry)

KEY RESULT AREAS/ACCOUNTABILITIES
1. Plan and budget for the information management function in line with NMS set procedures
2. Receive, register, and dispatch mail in line with the Registry Procedures.
3. Develop and maintain a filling system for the NMS Registry and Archive in line with the Registry Procedures and set guidelines
4. Access, store and disseminate NMS records and documents in line with the Registry Procedures and guidelines.
5. Conduct subject classifications and security grading of all records in line with the registry Procedures and set guidelines.
6. Review NMS records and documents in the Central Registry, weed inactive files to the archive and dispose of obsolete records and documents in line with Registry Procedures and NMS guidelines.
7. Supervise the use and movement of files in line with the Registry Procedures.
8. Co-ordinate the emails of the Corporation in line with set guidelines

QUALIFICATIONS (PERSON SPECIFICATIONS)
1. Honors Degree in Library and Information Science, Bachelor of Records and Information Management or Bachelor of Records and Archives management from a recognized institution
2. 3 years working experience in a Registry.
3. Computer literate.

How to Apply
Mode of application: Interested candidates should submit their CVs that should include names and addresses of the last two employers with hand written applications indicating the reference number of the position you are applying for and giving three referees with their full time telephone contacts, email and postal addresses indicated on the application letter.
Photocopies of the original academic documents should be attached.
Please note that National Medical Stores reserves the right to verify Photocopies of the academic documents attached with the relevant awarding institutions to authenticate their validity. Any form of canvassing will lead to automatic disqualification. Only candidates who meet the specifications indicated for the jobs will be contacted.
All applications should be addressed to The Head of Human Resource and Support Services, at the address below or they can be hand delivered not later than 5 p.m on 15TH November 2013.
NATIONAL MEDICAL STORES
Plot 4-12, Nsamizi Road
P.O Box 16,
ENTEBBE, UGANDA