Procurement Assistant at National Medical Stores in Entebbe

Job Title: Procurement Assistant

Employer: National Medical Stores

Duty Station:  Entebbe

Application Deadline: 15^th November 2013

Job Description:

Job Ref : NMS 2013/21

Reports to: PROCUREMENT OFFICER (PHARMACEUTICALS)

Job Purpose: To carry out procurement duties including bidding preparations and bid valuations.

KEY RESULT AREAS/ACCOUNTABILITIES

1. Prepare standard bidding documents and PPDA submission forms for procurements for review and approval

2. Prepare notifications of award and contract managers in tracking delivery schedules of supplies, works, and services in order to enforce compliance with contract terms.

3. Update the pre qualified supplier’s data base to be used in selecting possible suppliers of works, services and goods.

4. To issue bids and support bid opening meetings

5. To attend and give advice during bid evaluation meetings

6. To provide procurement and supply chain information required to be used during procurement process

7. To assign procurement reference numbers and keep all necessary documents on the procurement files

8. Work closely with the contract managers in tracking delivery schedules of supplies, works and services in order to enforce compliance with contract terms

9. To perform any other duties assigned from time to time

QUALIFICATIONS (Person Specifications)

1. A minimum of a Diploma in Pharmacy

2. 3 years of working experience in procurement from a reputable organization.

3. Computer literate

How to Apply

Mode of application: Interested candidates should submit their CVs that should include names and addresses of the last two employers with hand written applications indicating the reference number of the position you are applying for and giving three referees with their full time telephone contacts, email and postal addresses indicated on the application letter.

Photocopies of the original academic documents should be attached.

Please note that National Medical Stores reserves the right to verify Photocopies of the academic documents attached with the relevant awarding institutions to authenticate their validity. Any form of canvassing will lead to automatic disqualification. Only candidates who meet the specifications indicated for the jobs will be contacted.

All applications should be addressed to The Head of Human Resource and Support Services, at the address below or they can be hand delivered not later than 5 p.m on 15TH November 2013.

NATIONAL MEDICAL STORES

Plot 4-12, Nsamizi Road

P.O Box 16,

ENTEBBE, UGANDA