Executive Assistant at Uganda National Roads Authority (UNRA)

Job Title:  Executive Assistant

Employer: Uganda National Roads Authority (UNRA)

Duty Station: Kampala, Uganda

Application Deadline:11th Oct 2013

Duties & Responsibilities:

• Schedules appointments and receives visitors to the office.
• Prepares and processes all correspondences to and from the PIU office.
• Ensures timely availability of all provisions required for the office.
• Ensures that the PIU offices are kept clean and tidy.
• Makes arrangements for meetings, writes and types minutes of the meetings as may be required.
• Liaises with the relevant officials of the Authority in arranging for the officers’ travel and accommodation.
• Maintains up to date records for the PIU office.
• Drafts simple correspondences for the Project Coordinator’s signature.
• Performs any other duties as may be assigned.

Qualifications & Experiences:

• The holder of the post must have either a degree in secretarial studies from a recognized university with at least three years working experience,
• OR a diploma in secretarial studies from a recognized institution with relevant working experience of at least five years in a large organization.
• Should have a pleasant personality with a good command of the English language, have personal initiative and be able to work under minimal supervision.
• Proven competence in the use of computers and knowledge of basic computer applications (MS Word and Excel) are required.
• Knowledge of shorthand, training and/or experience in office management, and road Sector experience are an added advantage.

Duration of contract:

Thirty six (36) months ONLY

Salaries and Benefits:
Appointments will be made on very attractive, negotiable monthly salary packages plus a range of benefits.

How to Apply:
Applications accompanied by:
(i) A capability statement detailing the applicant’s general qualifications, adequacy for the post and illustrated personal experience
(ii) Copies of testimonials (the applicant must endorse on each copy of the submitted testimonials);
(iii) Detailed curriculum vitae duly signed by the applicant on each and every page and showing previous positions held;
(iv) Current salary;
(v) Names of three referees; and
(vi) Contact addresses and day time telephone contacts of applicant should be submitted to:
The Secretary of the Board of Directors
Uganda National Roads Authority (UNRA)
Plot 5, Lourdel Road
P.O. Box 28487
Kampala, Uganda.

Only short-listed candidates will be contacted.

Canvassing or lobbying by applicants or their representatives will lead to disqualification.